HOA Management Platform
HOA Management Software for Dues, Vendors, Governance, and AI — One Platform
HOA management software centralizes dues collection, vendor coordination, board governance, resident communications, and financial records for homeowners associations — replacing spreadsheets, disconnected payment services, and email threads. PropMIS covers all of this in one platform at $99/mo per community.
What Is HOA Management Software?
HOA management software is a platform that helps homeowners associations handle the operational, financial, and administrative tasks involved in running a community. Instead of juggling spreadsheets, paper notices, and separate payment services, boards and managers use a single system to track dues, communicate with residents, manage vendors, and maintain records. The goal is straightforward: reduce the manual coordination that consumes volunteer board members' time and give professional managers a centralized workspace for every community in their portfolio.
- Centralized dues collection, ledger tracking, and financial reporting
- Digital communication channels for announcements, meetings, and polls
- Vendor coordination including bid requests, contract tracking, and compliance
- Document storage with role-based visibility controls
- Audit trails that record every action for accountability and transparency
Why HOAs Need Modern Software
Many associations still rely on a patchwork of tools: a spreadsheet for the budget, a personal email account for resident communication, a filing cabinet for governing documents, and a separate payment processor for dues. This approach works until it doesn't — and for most boards, it stops working the moment a treasurer transitions, a vendor dispute arises, or a resident questions a charge. Modern HOA software replaces that fragile patchwork with a single source of truth. Every payment, every notice, every board vote lives in one system with a permanent audit trail. The result is less time spent on administration and more confidence that nothing is falling through the cracks.
- Eliminate data silos created by disconnected spreadsheets and email threads
- Provide transparency that reduces resident disputes and board liability
- Enable consistent processes that survive volunteer turnover on the board
- Give residents self-service access to account history, documents, and payments
What PropMIS Includes
PropMIS is a full-stack HOA management platform designed for both self-managed boards and professional management companies. Every feature is included in a single plan — there are no tier upgrades, no per-feature add-ons, and no hidden charges. The platform covers financial operations (dues generation, Stripe payments, AutoPay, late fees, special assessments, and per-unit ledgers), community operations (work orders, violations, board approvals, meetings, polls, and reservations), vendor management (RFP posting, competitive bid collection, side-by-side comparison, and contract tracking), and AI-powered tools (document Q&A for residents, manager briefing summaries, and AI-assisted drafting for notices and work orders).
- Stripe-powered online payments with AutoPay and manual payment tracking
- AI document Q&A so residents can search governing documents in plain language
- Vendor bid marketplace with RFP posting and side-by-side bid comparison
- Board governance tools with configurable approval workflows
- Branded resident portal with custom logo, colors, and welcome messaging
Built for Self-Managed Boards and Property Managers
PropMIS serves two audiences with the same platform. Self-managed boards — communities where volunteer board members handle operations without a management company — get professional-grade tools without professional-grade complexity. The guided onboarding wizard, community checklist, and AI-assisted drafting help boards that lack dedicated staff operate efficiently. Property management companies get multi-community dashboards, organization-level billing, and the ability to manage dozens of communities from a single login. Each community is fully isolated with its own data, branding, and resident base, but managers see a consolidated view across their portfolio.
- Guided onboarding wizard gets any board operational in under 10 minutes
- Multi-community dashboard for managers overseeing multiple associations
- Organization-level billing with management fee tracking
- Role-based access control: Manager, Board Member, Resident, and Vendor roles
Simple Flat Pricing
PropMIS costs $99/mo per community, plus $3/mo per unit over 10. Every feature is included — AI tools, vendor marketplace, online payments, governance workflows, resident portal, and more. There are no tiers, no per-user fees, and no annual contracts. You get a 45-day free trial with full access and no credit card required. Early-access communities are already using PropMIS to manage dues, coordinate vendors, and run board operations from a single platform.
- $99/mo base price per community — all features included
- $3/mo per unit over 10 (a 50-unit community pays $219/mo)
- 45-day free trial with full platform access, no credit card required
- No annual contract — simple monthly billing, cancel anytime
- Stripe processing fees (2.9% + $0.30) are standard rates, not marked up
Self-Managed Boards vs. Professional Property Managers
HOA management software serves two distinct audiences, and the best fit depends on how your community is run. Self-managed boards — where volunteer homeowners handle operations directly — need tools that are simple enough for non-specialists but capable enough to run a real community. Professional management companies need multi-community dashboards, portfolio-level visibility, and the ability to manage dozens of associations from a single login. PropMIS is built for both. Self-managed boards get guided onboarding, AI-assisted drafting for notices and violations, and built-in governance workflows that don't require staff expertise. Management companies get organization-level billing, community isolation, and multi-community oversight with role-based access that controls what each manager can see and do.
- Self-managed boards: guided onboarding, AI drafting, governance tools — no staff expertise required
- Property management companies: multi-community dashboard, org-level billing, portfolio visibility
- Role-based access: Manager, Board Member, Resident, and Vendor roles with scoped permissions
- Community-level manager access — full or read-only, optionally time-limited, for coverage and redundancy
Purpose-Built HOA Software vs. General Tools
Many associations manage operations across a patchwork of tools: a spreadsheet for dues tracking, personal email for resident notices, a shared drive for documents, and a separate payment processor for collections. This approach is fragile. When a treasurer changes, financial history can disappear or become inaccessible. When a vendor dispute arises, there is no audit trail. When a resident questions a charge, reconstructing the history requires searching email and cross-referencing spreadsheets. General accounting software solves the bookkeeping problem but adds no resident portal, no vendor coordination, and no governance workflows. Purpose-built HOA software integrates all of these — and because every action is recorded in one system, the next treasurer, the next board member, or a backup manager can get the full picture the moment they need it.
- Complete financial history survives board and manager turnover
- Vendor records, work orders, and contracts in one system — not email threads
- Document access by role — residents, board, managers, vendors each see what they should
- Per-unit ledger with audit trail replaces manual spreadsheet dues tracking
Spreadsheets, General Accounting Tools, and Purpose-Built HOA Software
| Feature | Spreadsheets & Email | General Accounting Tools | PropMIS |
|---|---|---|---|
| Per-unit dues tracking | Manual entry; no built-in unit structure | Requires custom configuration for unit-level tracking | Automated per-unit ledger, updated in real time |
| Financial history through board turnover | Records live in files and email — survival depends on manual transfer | Bookkeeping records persist; HOA unit history requires manual setup | Persistent per-unit ledger history accessible to authorized incoming treasurers — included at $99/mo per community |
| Vendor & work-order records | Email threads and shared documents | Not typically included | Work orders, RFPs, bid comparisons, and contracts in one place |
| Role-based document access | Manual sharing; no built-in role controls | Not designed for HOA role structures | Manager, board, resident, and vendor access — each role sees what it should |
| Resident portal | Not included | Not included | Branded portal: announcements, documents, dues history, payment |
| AI-assisted drafting | Not included | Not included | AI-assisted drafting for supported workflows such as notices, work orders, agendas, and resident communications |
General accounting tools refers to business bookkeeping software not purpose-built for homeowners associations. Capabilities vary by product and version — verify current features directly with each provider.
Frequently Asked Questions
Common questions
What does HOA management software do?
HOA management software centralizes the tasks involved in running a homeowners association: collecting dues, tracking finances, managing vendors, communicating with residents, storing documents, and maintaining audit trails. PropMIS handles all of these in a single platform.
How much does PropMIS cost?
PropMIS costs $99/mo per community, plus $3/mo per unit over 10. All features are included in one plan — no tiers, no add-ons. A 50-unit community pays $219/mo.
Is there a free trial?
Yes. PropMIS offers a 45-day free trial with full platform access. No credit card is required to start. Your trial begins when you register your community.
Can a self-managed board use PropMIS without a management company?
Absolutely. PropMIS is designed to work for both self-managed boards and professional management companies. The guided onboarding, AI-assisted drafting, and built-in governance tools help volunteer boards operate professionally without outside management.
Does PropMIS handle online payments?
Yes. PropMIS integrates with Stripe for online dues payments, including AutoPay enrollment. Residents can pay online, and boards can also record manual or offline payments in the same ledger for a complete financial picture.
Ready to modernize your community?
$99/mo per community. 45-day free trial. No credit card required.