Purpose-Built for Volunteer Boards
Stop Managing Your HOA From a Spreadsheet
PropMIS is not property management software with a self-managed plan bolted on. It is built from the ground up for communities where the board does the work.
AI-powered dues collection, vendor bidding, violation tracking, and board governance — designed for volunteer board members who have 30 minutes a week, not full-time staff. Every feature included at $99/mo. Try it free for 45 days, no credit card required.
Your AI Board Assistant Briefs You Every Morning
Board members dread logging in and not knowing what happened. AI scans all community activity — payments received, violations reported, maintenance requests, resident messages — and delivers a single prioritized briefing. A volunteer board president opens one summary instead of checking email, bank statements, and voicemails separately.
- AI scans dues payments, violations, and resident messages overnight
- Opens your day with a single prioritized action list
- No more checking 4 different places to figure out what needs attention
- Works even if you only log in twice a week
Collect Dues Without Chasing Your Neighbors
The most painful part of self-management is asking your neighbor for money. Software removes the personal awkwardness — automated billing, Stripe payments, AutoPay, automatic late fees. The system handles the uncomfortable conversations so you can maintain neighborly relationships.
- Automated monthly/quarterly/annual dues generation
- Online payments via Stripe — residents pay from their phone
- Automatic late fee calculation with configurable grace periods
- Per-unit ledger tracks every payment, credit, and outstanding balance
- No more personal emails asking your neighbor to pay up
AI Drafts Violation Notices So You Don't Have To
Nobody wants to write a formal letter to a neighbor about their dead lawn. Type "dead lawn, unit 14B, second notice" and AI drafts a complete, CC&R-compliant notice. Board reviews and sends. The consistent professional tone removes personal friction with neighbors.
- Describe the violation in plain English — AI writes the formal notice
- Automatically references the correct CC&R section
- Track violations from reported to resolved with full history
- Consistent professional tone removes personal friction with neighbors
- No more backlog of unreported violations because nobody wanted to write the letter
Get Competitive Vendor Bids Without the Phone Tag
Board members waste weeks calling landscapers and roofers individually. Describe the work in one sentence, AI generates a detailed RFP, it's published to the vendor marketplace, and vendors submit structured bids for side-by-side comparison.
- Describe the job in one sentence — AI generates a detailed bid request
- Published to vendor marketplace — vendors come to you
- Side-by-side bid comparison with scope, price, and timeline
- Track vendor insurance certificates and compliance documents
- Full audit trail of every bid decision for board records
Board Governance That Survives Every Election
The biggest risk in self-management is knowledge loss when board members rotate. Every decision, vote, and approval lives in PropMIS — not in a board member's personal Gmail. Configurable approval workflows (majority, unanimous, custom) create digital records that protect the board.
- Every board vote and approval recorded with timestamps and outcomes
- Configurable workflows: majority, unanimous, or custom thresholds
- New board members see the full decision history from day one
- No more "the last president handled that and we don't know what happened"
- Digital audit trail protects individual board members from liability
Work Orders That Don't Fall Through the Cracks
A resident reports a broken sprinkler head. Three months later it is still broken because no one tracked it. Work orders are created, assigned, tracked, and tied to board approvals — so nothing gets lost between meetings.
- Create work orders from resident requests or board decisions
- Assign to vendors with scope, deadline, and budget
- Track status from created to completed with full timeline
- Tie work orders to board approval votes for spending authorization
AI Meeting Agendas That Write Themselves
Board meeting prep falls on the president every month. AI pulls pending items, recent activity, and follow-up actions from previous meetings to generate a complete agenda. Board members receive it in advance with context attached.
- AI generates agendas from pending items and recent community activity
- Carries forward unresolved action items from previous meetings
- Board members receive the agenda in advance with context
- Replaces the hour-long prep that falls on one person every month
A Resident Portal That Answers Questions So You Don't Have To
Board members are bombarded: "When are dues due?" "Can I paint my door?" "What are pool hours?" The branded resident portal with AI assistant handles this 24/7 — so board members can stop being a help desk.
- Branded with your community's logo, colors, and welcome message
- Residents check payment history and make payments online
- AI assistant answers resident questions from your CC&Rs and bylaws
- Amenity booking for pools, clubhouses, and common areas
- Stops the "Can you check on this?" texts to board members
Set Up Your Community in 10 Minutes — No IT Department Needed
Remove the "this looks complicated" objection. Guided onboarding wizard, CSV bulk import, Stripe setup included. No implementation fees, no training sessions, no IT consultant.
- Guided onboarding wizard — follow the steps, skip nothing
- Bulk import units via CSV — no typing 200 addresses
- Stripe payment setup included — accept online payments immediately
- Upload CC&Rs and bylaws for AI-powered resident Q&A
- No implementation fees, no training requirements, no contract
Purpose-Built for Self-Managed Boards — Not Bolted On
PropMIS is not enterprise software with a stripped-down "self-managed" tier. It is not property management company software where self-managed is an afterthought. It was designed from the ground up for communities where the board does the work. Every workflow — from AI briefings to vendor bidding to governance — is built for people who volunteer their time, not for full-time staff.
- $99/mo per community + $3/unit over 10 — every feature included
- No tiers, no paid add-ons, no "upgrade to unlock" — the full platform from day one
- No per-user fees — invite your entire board and every resident
- No annual contract — cancel anytime, no penalties
- 45-day free trial with full access — no credit card required
- Built for volunteers with 30 minutes a week, not full-time property managers
Simple Flat Pricing · No Tiers
per community · + $3 per unit over 10
45-day free trial — no credit card required
- AI board briefings + violation drafting
- Vendor bid marketplace
- Stripe + manual payments + AutoPay
- Board approval workflows + audit trail
- Branded resident portal with AI Q&A
- Work order management
- Meeting agendas + document storage
- Guided onboarding + CSV import
How We Compare
Zero legacy baggage. Zero legacy thinking.
Most HOA software was built a decade ago and retrofitted with add-ons. PropMIS was designed as a single system — nothing bolted on, nothing sold separately.
| Feature | PropMIS | PayHOA | Buildium | TownSq |
|---|---|---|---|---|
| AI across all workflows | Built-in | Basic | ||
| AI violation notice drafting | ||||
| AI meeting agenda generation | ||||
| Online payments (Stripe) | Full (Stripe) | Partial | Limited | |
| Vendor bid marketplace | ||||
| Resident portal + AI Q&A | Basic portal | Basic portal | Community feed | |
| Board approvals + audit trail | Full | Basic | Basic | |
| Work order management | Basic | |||
| Guided onboarding wizard | ||||
| Flat pricing (no tiers) | $99 + $3/unit | Per-unit tiers | $62–$400/mo tiers | Per-unit tiers |
| Free trial, no credit card | 45 days | 30 days | 14 days |
PayHOA, Buildium, and TownSq are trademarks of their respective owners. Feature comparison based on publicly available information as of May 2026.
Frequently Asked Questions
Common questions
Is PropMIS really built for volunteer boards, or is this enterprise software with a cheap plan?
PropMIS is designed for boards where the people running the software are the same people who live in the community. The onboarding wizard, AI-assisted drafting, and simplified governance workflows are built for volunteers who have 30 minutes a week, not full-time staff. There is no stripped-down tier — volunteer boards get every feature.
What happens when board members change after an election?
All data — decisions, financial records, vendor history, violation cases — lives in PropMIS, not in any individual's email or files. When a board member rotates off, their access is updated through role management. The incoming board inherits the complete operational history.
We currently use spreadsheets and email. How hard is the switch?
The guided onboarding wizard takes under 10 minutes. You can bulk-import units via CSV. There is no data migration required — you start fresh with a clean system and build history forward. Most boards are operational on the first day.
Do we need to be tech-savvy to use this?
No. If you can use email and fill out a web form, you can use PropMIS. The AI drafts content for you, the onboarding wizard guides each step, and the interface is designed for people who run HOAs part-time, not IT professionals.
How does the AI work? Do we need to train it?
No training required. Upload your governing documents (CC&Rs, bylaws, rules) during onboarding. The AI reads them and uses them to draft violation notices, answer resident questions, generate meeting agendas, and build your daily briefing. Upload once, use everywhere.
Is $99/mo really all-inclusive? What are the hidden costs?
$99/mo per community plus $3/mo per unit over 10. That includes AI, resident portal, vendor marketplace, governance tools, and online payments. No tiers, no per-user fees, no setup fees, no annual contract. Stripe charges its standard processing fees (2.9% + 30¢) for online payments, which is separate from PropMIS pricing and goes directly to Stripe.
Can residents actually pay dues online through this?
Yes. PropMIS integrates with Stripe. Residents pay from their phone or computer, payments are automatically recorded in the per-unit ledger, and AutoPay handles recurring billing. You can also record offline payments (checks, cash) manually.
What if we currently have a management company and want to switch to self-management?
PropMIS covers the core functions a management company provides: dues collection, vendor management, violation enforcement, governance, and resident communication. The 45-day free trial gives you time to set up and run in parallel before fully transitioning.
Is our financial and resident data secure?
PropMIS uses tenant-isolated architecture — each community's data is completely separated. Payment processing is handled by Stripe (PCI-compliant). All actions are recorded with a permanent audit trail. Access is controlled through role-based permissions.
What if we try it and it doesn't work for us?
The 45-day free trial requires no credit card. If it is not a fit, you stop using it. There is no contract, no cancellation fee, and no data lock-in. If you subscribe and later decide to cancel, you can do so at any time — month-to-month billing, no penalties.
Ready to modernize your community?
$99/mo per community. 45-day free trial. No credit card required.