For Property Managers & Self-Managed Boards
HOA management rebuilt from scratch, with AI doing the busywork.
Whether you manage one community or ten, PropMIS replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails — with AI built in from day one.
Built by an engineer who served on HOA boards long enough to know: the software shouldn't be harder than the job.
Now onboarding early-access communities across the U.S.
Manager Briefing scans every payment, violation, and work order overnight — and tells you exactly what needs you right now.
Core Capabilities
One platform, one price — whether you manage one community or ten.
Payments, documents, residents, vendors, and board governance — connected from day one.
Intelligent by Default
Built around AI from day one — not an afterthought.
- Managers get AI-powered briefings, ready-to-send drafts, and actionable suggestions tailored to each community they manage.
- Residents get instant answers from your community’s documents — bylaws, rules, meeting minutes.
Payments That Match Reality
- Stripe online payments with AutoPay. Late fees applied automatically.
- Stripe when you want it, manual when you don’t. Every payment lands in the same per-unit ledger.
Vendor Marketplace + Fast Onboarding
- Post RFPs. Vendors compete with transparent pricing. Compare side-by-side.
- Track work orders, compliance, contracts, and invoices in one place.
Board-Ready Transparency
- Approval workflows for work orders, bids, and violations with configurable thresholds.
- Complete audit trail. Role-based access with clear permission boundaries.
5-Minute Onboarding
- Guided setup wizard walks you through community config, units, and billing — add more communities anytime.
- CSV import for bulk unit creation. Invite residents, board members, and vendors in minutes.
At a Glance
Community operations that scale — from one HOA to your entire portfolio
Six integrated modules. Every role covered. Nothing bolted on.
AI Answers
Residents get instant answers from your actual community documents — bylaws, CC&Rs, meeting minutes.
Payments
Dues collect themselves. Late fees apply automatically. Every dollar tracked in one ledger.
Violations
Firm but fair notices drafted in seconds. You review, adjust tone, and send.
Vendor Bids
Describe the problem. Vendors compete. The board decides transparently.
Board Decisions
Approval workflows, audit trails, and full transparency — built in.
Resident Portal
Branded self-service: pay dues, ask questions, submit requests, view documents.
The Difference
From scattered to streamlined
See how PropMIS replaces fragmented workflows with one calm system.
- Residents ask the same questions again and again.
- Dues are tracked in one tool, billed in another, and reconciled by hand.
- Violation notices take too long.
- Vendor bids are hard to compare.
- Board approvals get buried in email.
- AI answers routine questions instantly.
- Payments and ledgers stay synced automatically.
- Notices are drafted in seconds.
- Bids are compared side by side.
- Approvals are tracked with full audit history.
Trust · Security
You’re in safe hands
Built with the security, transparency, and reliability your community deserves.
SECURE PAYMENTS
Secure payments
Stripe-powered HOA dues and vendor payments.
FULL AUDIT TRAIL
Audit trails built in
Every approval, payment, and notice is tracked.
BOARD GOVERNANCE
Board-ready workflows
Decisions are documented, transparent, and easy to review.
TRANSPARENT PRICING
No hidden fees
Simple pricing without sales-call surprises.
Board-Operated Communities
Professional tools for board-run communities
PropMIS gives self-managed boards the same tools professional managers use — payments, documents, vendor bids, and board governance — without the management fee. Your board stays in control.
Start your board's free trialFor Vendors
Join the PropMIS vendor network
The PropMIS vendor marketplace is currently invite-only through participating HOA and community managers. Vendors can join the interest list to be considered as we expand availability.
Join vendor interest listSimple Flat Pricing · No Tiers
per community · + $3 per unit over 10
45-day free trial — no credit card required
- AI document Q&A + manager briefings
- Vendor bid marketplace
- Stripe + manual payments + AutoPay
- Board approval workflows + audit trail
- Branded resident portal
- Documents, meetings, polls, reservations
- Financial reports + board-ready summaries
Prefer a Walkthrough?
Request a personalized demo
See how PropMIS fits your community. Pick a time and we'll walk you through payments, vendor bids, board governance, and AI tools — live.
Schedule a demo →How We Compare
Zero legacy baggage. Zero legacy thinking.
Legacy platforms often solve pieces of the workflow. PropMIS connects payments, documents, residents, vendors, and board governance from day one.
| Feature | PropMIS | Buildium | PayHOA | AppFolio | Vantaca |
|---|---|---|---|---|---|
| AI across all workflows | Built-in | Basic | Paid upgrade | Built-in | |
| Payments (Stripe + manual + AutoPay) | Full (Stripe) | Limited | Partial | Limited | Proprietary |
| Vendor bid marketplace | |||||
| Resident portal + AI Q&A | Basic portal | Basic portal | Portal only | ||
| Board approvals + audit trail | Full | Basic | Basic | Full | Full |
| Transparent pricing | $99 + $3/unit | $62–$400/mo tiers | Per-unit tiers | Quote-based | Quote-based |
| Multi-community dashboard | |||||
| Financial reports | |||||
| Free trial, no credit card | 45 days | 14 days | 30 days |
Buildium, PayHOA, AppFolio, and Vantaca are trademarks of their respective owners. Feature comparison based on publicly available information as of May 2026.
Integrations That Matter
Works with the tools communities already trust
PropMIS connects seamlessly with the services your community relies on.
All your communities, one platform.
Stop managing tools. Start managing communities.