Small Community HOA Software
The Best HOA Software for Small Communities and Small HOAs
No minimum unit requirements. No feature lockouts. No tiers. PropMIS gives small communities the same professional tools as the largest HOAs — at $99/mo.
Why Small HOAs Deserve Better Software
Small HOAs — communities with 10 to 100 units — face the same operational challenges as large associations, but with fewer resources to address them. Dues still need to be collected. Vendors still need to be managed. Board meetings still need minutes. Residents still expect communication and transparency. The difference is that small communities usually handle all of this with volunteer board members who are doing the work evenings and weekends, on top of their regular jobs. Most HOA software platforms are designed for large communities or management companies. Their pricing models penalize small associations with high minimum fees, and their feature sets assume dedicated staff with time to learn complex interfaces. A 30-unit townhome association does not need enterprise reporting dashboards or dedicated account managers. It needs practical tools that make the weekly work of running the community faster and less frustrating. PropMIS was designed from the start to work for communities of every size. There is no minimum unit requirement. A 12-unit condo association gets the same feature set as a 400-unit planned community. The interface is designed for people who manage their community as a side responsibility, not for full-time property management professionals with training budgets.
- Small HOAs face the same operational demands as large communities with fewer resources
- Most HOA platforms price out small communities or lock features behind higher tiers
- Volunteer board members need practical, learnable tools — not enterprise software
- PropMIS provides the full platform to communities of any size with no minimums
No Minimums and No Tiers
Many HOA software platforms advertise per-unit pricing that seems reasonable until you discover the minimum. A platform charging $1.50/unit sounds affordable for a 200-unit community, but the same platform might impose a $200/mo minimum — making the effective per-unit cost significantly higher for small associations. Other platforms use tiered pricing that restricts features based on plan level. The basic tier might include payments and announcements, but vendor management, board governance tools, and AI features require upgrading to a premium plan that costs two or three times more. PropMIS uses flat pricing: $99/mo per community, plus $3/unit for communities with more than 10 units. A 15-unit community pays $114/mo. A 30-unit community pays $159/mo. A 10-unit community pays $99/mo. There is no minimum unit count, no tier selection, and no feature gating. Every community gets every feature. This pricing model exists because small communities should not be priced out of professional management tools. The 45-day free trial gives small communities time to fully evaluate the platform — import units, configure branding, test payments, and explore governance tools — with no credit card required to start.
- $99/mo base price plus $3/unit over 10 units — no hidden minimums
- A 15-unit community pays $114/mo with full platform access
- A 30-unit community pays $159/mo with every feature included
- No feature tiers — every community gets payments, AI, vendors, governance, and more
- 45-day free trial with no credit card required
Every Feature Included
Small communities should not have to choose between paying for features they need and staying within budget. PropMIS includes every feature in every subscription. Online payments through Stripe with autopay enrollment. A branded resident portal where homeowners can view announcements, access documents, and check their account balance. Vendor management with RFPs, competitive bidding, and work order tracking. Board governance tools with approval workflows and meeting management. AI document Q&A that lets residents ask questions about CC&Rs and community rules. Document management with visibility controls. Communications with announcements, meetings, and polls. The full platform works for a 12-unit community the same way it works for a 300-unit community. There are no degraded experiences, no feature restrictions, and no upsell prompts encouraging you to upgrade. Early-access communities using PropMIS report that having everything in one platform eliminates the tool sprawl that typically adds hidden costs — separate payment processors, email marketing tools, file storage services, and spreadsheet templates that each require time and sometimes money to maintain.
- Online payments with Stripe, autopay, monthly dues generation, and late fee management
- Branded resident portal with announcements, documents, payments, and account history
- Vendor management with RFPs, competitive bidding, work orders, and compliance tracking
- Board governance with approval workflows, meeting management, and voting
- AI document Q&A, AI-assisted drafting, and AI manager briefing
Built for Volunteer Board Members
In most small communities, the people managing operations are volunteer board members — homeowners who stepped up because the work needed to be done. They are not property management professionals. They do not have training budgets or dedicated office hours. They handle HOA responsibilities in the gaps between their regular jobs, family commitments, and personal lives. PropMIS is designed with these users in mind. The interface prioritizes clarity over complexity. Onboarding follows a guided checklist that walks new communities through setup step by step: configure community branding, import units via CSV, invite board members, upload key documents, and set up payment processing. Each step can be completed in minutes, not hours. The AI features are particularly valuable for volunteer managers. Instead of spending thirty minutes drafting a violation notice or researching what the CC&Rs say about architectural modifications, managers can generate professional drafts and get document answers in seconds. These are not replacements for human judgment — they are time-saving tools that make volunteer management more sustainable.
- Clean interface designed for users who manage their community part-time
- Guided onboarding checklist with step-by-step community setup
- Unit import via CSV for quick resident data setup
- AI-assisted drafting reduces time spent on routine written communication
- AI document Q&A helps board members find answers without manual document searches
Simple Pricing That Works for Small Budgets
Small community budgets are tight. Every expense is scrutinized because the dues base is smaller and the margin for unnecessary spending is thin. HOA software should be a tool that saves the community money by reducing manual work and eliminating disconnected tools — not a line item that strains the budget. PropMIS pricing is designed to be accessible for small communities: $99/mo per community plus $3/unit over 10 units. For a 20-unit community, that is $129/mo — roughly the cost of one hour of professional management company time. For that price, the community gets payments, resident portal, vendor management, governance tools, AI features, document management, and communications. There are no setup fees, no per-resident charges, no annual contracts, and no cancellation penalties. The 45-day free trial gives communities enough time to fully evaluate whether the platform delivers value before committing to a paid subscription. For small HOAs that are currently managing operations through spreadsheets, email, and volunteer effort alone, PropMIS provides an opportunity to professionalize operations without the price tag that typically comes with professional management software. No credit card is required to start the trial.
- $99/mo base plus $3/unit over 10 — predictable, transparent pricing
- No setup fees, no annual contracts, no cancellation penalties
- No per-resident charges for portal access or communications
- 45-day free trial with no credit card required
- Replaces multiple disconnected tools with a single platform subscription
Frequently Asked Questions
Common questions
Is there a minimum number of units to use PropMIS?
No. PropMIS has no minimum unit requirement. Communities of any size — from 5 units to 500 units — get the same full platform at the same pricing structure: $99/mo plus $3/unit over 10 units.
What does a 20-unit community pay?
A 20-unit community pays $129/mo ($99 base plus $3 x 10 units over the 10-unit threshold). All features are included at this price — no tiers or add-ons.
Are any features restricted for small communities?
No. Every PropMIS feature — payments, resident portal, vendor management, board governance, AI tools, document management, and communications — is included in every subscription regardless of community size.
Can volunteer board members set up PropMIS without professional help?
Yes. The guided onboarding process walks you through community setup step by step. Most communities complete initial setup — branding, unit import, board invitations, and document uploads — within a single session. Early-access communities also receive direct support from the product team.
Is there a long-term contract?
No. PropMIS subscriptions are month-to-month with no annual contracts and no cancellation penalties. The 45-day free trial requires no credit card to start.
Ready to modernize your community?
$99/mo per community. 45-day free trial. No credit card required.