Community Association Management
Community Association Management Software for HOAs, Condos, and Planned Communities
One platform for every community type — HOAs, condominiums, townhome associations, and planned developments. AI-powered tools, integrated payments, vendor management, and board governance.
What Is Community Association Management Software?
Community association management software is a centralized platform that handles the operational, financial, and communication needs of residential communities. Instead of juggling spreadsheets, paper forms, email threads, and disconnected tools, a CAM platform brings everything into one system — dues collection, document storage, vendor coordination, board decisions, and resident communication. PropMIS is built specifically for community associations, not adapted from generic property management software. Every feature is designed around the workflows that managers, board members, and residents actually use day to day.
- Centralized dashboard for managers, board members, and residents
- Integrated payments, documents, vendors, and communications
- Built for community associations — not retrofitted from commercial property tools
- Multi-community support for management companies overseeing portfolios
- AI-powered tools that reduce repetitive administrative work
Types of Communities PropMIS Serves
PropMIS works across the full spectrum of community association types. Whether you manage a 12-unit townhome association with a volunteer board or a 500-unit planned development with a professional management company, the platform adapts to your governance structure and operational scale. The multi-tenant architecture means each community gets its own isolated environment with its own branding, documents, and financial records — even when multiple communities are managed under a single organization.
- Homeowners associations (HOAs) of any size
- Condominium associations with shared amenities and common areas
- Townhome and cooperative associations
- Planned unit developments (PUDs) and master-planned communities
- Self-managed communities with volunteer boards and no professional manager
AI-Powered Operations
PropMIS integrates AI directly into daily workflows rather than offering it as a separate add-on. Residents can ask questions about community bylaws, CC&Rs, and rules through an AI-powered document Q&A system that pulls answers directly from your uploaded governing documents. Managers receive AI-generated briefings that summarize outstanding items, upcoming deadlines, and community activity. The AI also assists with drafting violation notices, work order descriptions, and vendor bid requests — reducing the time spent on repetitive writing tasks while keeping a human in the loop for every decision.
- AI document Q&A lets residents self-serve answers from bylaws and CC&Rs
- Manager briefing summarizes pending tasks, overdue items, and recent activity
- AI-assisted drafting for violation notices, work orders, and bid requests
- Document indexing pipeline processes uploads for instant searchability
- Usage tracking and guardrails ensure responsible AI use across the platform
Integrated Payments and Financial Tracking
Dues collection is often the most time-consuming task for community managers and volunteer treasurers. PropMIS handles monthly dues generation, online payments through Stripe, AutoPay enrollment, and manual payment recording in one place. Late fees are applied automatically based on configurable grace periods, and special assessments can be created and tracked alongside regular dues. Every transaction flows into a rolling per-unit ledger, giving board members and managers a clear financial picture without exporting data to separate accounting tools. Pricing is $99/mo per community plus $3/unit over 10 — with no transaction markups beyond standard Stripe processing fees.
- Online payments via Stripe with AutoPay enrollment
- Automatic dues generation with configurable billing cycles
- Late fee automation with grace periods and waiver capability
- Special assessments tracked alongside regular dues
- Rolling per-unit ledger for complete financial visibility
Board Governance and Transparency
Board governance is where many community associations struggle with consistency and accountability. PropMIS provides structured approval workflows for work orders, vendor bids, and violation enforcement — with configurable voting thresholds (majority, unanimous, or custom) that match your community's bylaws. Every board action is recorded in a complete audit trail, so there is always a clear record of who approved what and when. Role-based access ensures that board members see what they need to govern effectively, while residents see the transparency they expect from their elected representatives.
- Configurable approval workflows for work orders, bids, and violations
- Voting thresholds that match your community's governing documents
- Complete audit trail for every board decision and action
- Board portal with governance dashboard and pending items
- Role-based access separating manager, board, and resident visibility
Frequently Asked Questions
Common questions
What types of communities can use PropMIS?
PropMIS supports HOAs, condominium associations, townhome associations, cooperatives, and planned unit developments. The platform adapts to both self-managed communities with volunteer boards and professionally managed portfolios.
How much does PropMIS cost?
$99/mo per community plus $3 per unit over 10. Every feature is included — no tiers, no add-on fees. The 45-day free trial requires no credit card.
Can one organization manage multiple communities?
Yes. PropMIS uses a multi-tenant architecture where a management organization can oversee multiple communities, each with isolated data, branding, and financial records, from a single dashboard.
Is PropMIS suitable for self-managed HOAs without a professional manager?
Absolutely. The platform is designed to be usable by volunteer board members with no property management background. The guided onboarding, AI tools, and simplified workflows reduce the learning curve significantly.
Ready to modernize your community?
$99/mo per community. 45-day free trial. No credit card required.