For Property Managers & Self-Managed Boards
HOA management rebuilt from scratch, with AI doing the busywork.
Whether you manage one community or ten, PropMIS replaces fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails — with AI built in from day one.
Built by an engineer who served on HOA boards long enough to know: the software shouldn't be harder than the job.
Now onboarding early-access communities across the U.S.
Manager Briefing scans every payment, violation, and work order overnight — and tells you exactly what needs you right now.
Core Capabilities
One platform, one price — whether you manage one community or ten.
Payments, documents, residents, vendors, and board governance — connected from day one.
Free AI. New Revenue.
AI is included in every PropMIS plan. Management companies can offer it to communities as a managed service — a new revenue line at zero additional cost to you.
- Document Q&A, manager briefings, and AI-drafted notices come built in. Bundle them into your management fee or offer them as a standalone service — you set the price.
- Built-in per-community usage metering tracks every AI query. Set overage thresholds, generate monthly usage reports, and bill communities for what they consume.
Payments That Match Reality
- Stripe online payments with AutoPay. Late fees applied automatically.
- Stripe when you want it, manual when you don’t. Every payment lands in the same per-unit ledger.
Vendor Marketplace + Fast Onboarding
- Post RFPs. Vendors compete with transparent pricing. Compare side-by-side.
- Track work orders, compliance, contracts, and invoices in one place.
Board-Ready Transparency
- Approval workflows for work orders, bids, and violations with configurable thresholds.
- Complete audit trail. Role-based access with clear permission boundaries.
Trust · Security
You’re in safe hands
Built with the security, transparency, and reliability your community deserves.
SECURE PAYMENTS
Secure payments
Stripe-powered HOA dues and vendor payments.
FULL AUDIT TRAIL
Audit trails built in
Every approval, payment, and notice is tracked.
VENDOR COMPLIANCE
Vendor compliance tracking
W9s, insurance certificates, and licenses tracked with expiry alerts. Know every vendor’s status before you assign work.
AI BRIEFING
AI manager briefing
Every morning, AI scans payments, violations, and work orders across your portfolio — and tells you what needs attention first.
Board-Operated Communities
Professional tools for board-run communities
Most HOA software is built for management companies and priced to match. PropMIS gives your board the same capabilities at $99/mo — no contracts, no consultants, no management fee.
For Vendors
Join the PropMIS vendor network
Managers post bid requests. Vendors submit competitive proposals with pricing and compliance docs. The board reviews bids side-by-side and votes — all in one system, with a complete audit trail.
Join vendor interest listSimple Flat Pricing · No Tiers
per community · + $3 per unit over 10
45-day free trial — no credit card required
- AI document Q&A + manager briefings
- Vendor bid marketplace
- Stripe + manual payments + AutoPay
- Board approval workflows + audit trail
- Branded resident portal
- Documents, meetings, polls, amenity booking
- Financial reports + board-ready summaries
Prefer a Walkthrough?
Request a personalized demo
See how PropMIS fits your portfolio. Pick a time and we'll set up a demo with your actual unit count — so you see exactly what your team will use from day one.
Schedule a demo →How We Compare
Zero legacy baggage. Zero legacy thinking.
Most HOA software was built a decade ago and retrofitted with add-ons. PropMIS was designed as a single system — nothing bolted on, nothing sold separately.
| Feature | PropMIS | Buildium | PayHOA | AppFolio | Vantaca |
|---|---|---|---|---|---|
| AI across all workflows | Built-in | Basic | Paid upgrade | Built-in | |
| Payments (Stripe + manual + AutoPay) | Full (Stripe) | Limited | Partial | Limited | Proprietary |
| Vendor bid marketplace | |||||
| Resident portal + AI Q&A | Basic portal | Basic portal | Portal only | ||
| Board approvals + audit trail | Full | Basic | Basic | Full | Full |
| Transparent pricing | $99 + $3/unit | $62–$400/mo tiers | Per-unit tiers | Quote-based | Quote-based |
| Multi-community dashboard | |||||
| Financial reports | |||||
| Free trial, no credit card | 45 days | 14 days | 30 days |
Buildium, PayHOA, AppFolio, and Vantaca are trademarks of their respective owners. Feature comparison based on publicly available information as of May 2026.
Frequently Asked Questions
Common questions about PropMIS
What is PropMIS?
PropMIS is an all-in-one HOA and community association management platform. It combines AI-assisted workflows, Stripe-powered payments, a competitive vendor bid marketplace, board governance tools, and a branded resident portal — in a single product with flat monthly pricing.
Who is PropMIS designed for?
PropMIS serves two audiences: professional property managers who oversee multiple communities, and self-managed HOA boards that handle operations without a management company. Both get the same features at the same price.
How is PropMIS different from Buildium, AppFolio, or PayHOA?
PropMIS was built from scratch with AI woven into every workflow — not retrofitted onto a legacy codebase. It includes a competitive vendor bid marketplace, flat pricing with no tiers or feature lockouts, and a 45-day free trial with no credit card required.
How much does PropMIS cost?
PropMIS costs $99 per month per community, plus $3 per unit above the first 10. Every feature is included — there are no tiers, no add-on modules, and no annual contracts.
Can PropMIS handle multiple communities?
Yes. Property managers can switch between communities from a single dashboard. Each community has its own branding, resident portal, payment ledger, and document library.
Is PropMIS secure?
PropMIS uses role-based access control, multi-tenant data isolation, Stripe for PCI-compliant payment processing, and a complete audit trail for every action. All data is encrypted in transit and at rest.
How long does it take to set up PropMIS?
Most communities are up and running in under 10 minutes. A guided wizard handles community config, units, and billing. You can import units via CSV and invite residents by email.
Integrations That Matter
Works with the tools communities already trust
PropMIS connects seamlessly with the services your community relies on.
All your communities, one platform.
Stop managing tools. Start managing communities.